Personal Painter Index (PPI)

The Personal Painter Index (PPI) is a BrushHand performance tracking feature designed to help painting businesses measure staff productivity in a fair and consistent way.

PPI compares the speed at which staff complete painting tasks against your business’s Custom Metre Rates, while also factoring in each employee’s hourly pay rate. This allows business owners to see which team members are performing the most efficiently across the team — regardless of pay differences.

By using PPI, businesses can gain valuable insights into:

• Individual staff productivity

• Performance across different substrates

• Team rankings based on efficiency

• How performance compares relative to pay rate

Where to Find PPI

PPI can be accessed from:

My Company → Staffing Panel → Staff Performance

From the Staff Performance dashboard, employers can:

• View a summary of PPI metrics

• See which Custom Metre Rates are being used for performance measurement

• Review and approve staff submissions

• View staff rankings and average PPI scores

PPI Setup Requirements

To use PPI, two things must be configured.

1. Staff Hourly Rates

Each staff member must have their total hourly pay rate recorded in BrushHand.

2. Custom Metre Rates

You must select a Custom Metre Rates record to measure staff performance against.

If you already use Custom Metre Rates for quoting, simply enable:

Use for PPI = Yes

Once enabled, that rate set will appear on the Staff Performance dashboard and will be used to calculate performance scores.

How Staff Submit Performance Entries

Staff members can submit their performance data from:

Portal Dashboard → PPI tab

Here they can:

• View their previous entries

• See their Average PPI

• See their Highest PPI

• Add or edit entries (until approved)

Adding a PPI Entry

To submit a new entry:

1. Click New Entry

2. Use the built-in calculator to determine production rates

3. Enter the calculated rate into the relevant substrate field

4. Submit the entry for approval

Staff can also save entries as Draft if they want to continue adding data throughout the week before submitting.

Using the Built-In Calculator

The calculator helps staff convert their work into the rate format used by BrushHand.

Different substrates may be measured in different ways, such as:

• Square metres per hour

• Linear metres per hour

• Time per item (for example doors)

Example: Walls

If a painter completes 30 m² of walls in 120 minutes, the calculator converts this into the correct m² per hour rate used by BrushHand.

Example: Doors

If it takes 40 minutes to paint one door, the calculator converts this to hours per door.

The calculated value can then be copied into the relevant substrate field.

Draft vs Pending Approval

Entries can have two statuses.

Draft

• Staff are still working on the entry

• Employers do not need to review yet

Pending Approval

• Entry has been submitted

• Waiting for employer review

Once submitted, staff can still edit the entry until it is approved.

Employer Approval Process

When a staff member submits an entry, it appears on the Staff Performance dashboard as Pending Approval.

The employer can then:

• Review the entry

• Approve the submission

Once approved:

• The entry contributes to the staff member’s Average PPI

• The score appears in the team ranking chart

Understanding the PPI Fields

Field Count

Field Count shows how many substrate fields were used in the entry.

Higher field counts typically provide more accurate performance data.

Businesses may choose to set internal guidelines, such as requiring staff to complete a minimum number of fields.

Base PPI

Base PPI measures a staff member’s productivity against the selected Custom Metre Rates.

It does not yet factor in pay rate.

• A score around 100 means performance aligns with the expected rate

• Scores above 100 indicate faster performance

Final PPI

Final PPI adjusts the Base PPI by factoring in the team’s average pay rate.

This allows businesses to fairly compare staff members who earn different hourly rates.

For example:

• A higher-paid painter is expected to perform faster

• If a higher-paid painter is only slightly faster than a lower-paid painter, the PPI score will reflect this

This provides a clearer picture of productivity relative to labour cost across the team.

Team Performance Ranking

The dashboard also includes a team ranking chart that shows:

• Average PPI for each staff member

• Team performance comparison

• Top performing painters

This allows business owners to quickly identify:

• High performers

• Skill gaps

• Training opportunities

Why Use PPI?

PPI provides painting businesses with data-driven performance insights that were previously difficult to measure.

Benefits include:

• Objective performance tracking

• Fair comparison across pay rates

• Improved productivity insights

• Better staff development and coaching